Holiday pay companion
Never calculate holiday pay ever again.
Works alongside your existing payroll software for holiday pay that is:
Automatically calculated*
Instantly available
Online in the cloud
Compliant with UK law
*incl. overtime/commission variable hours, zero-hour & salaried fixed hours using your existing employee data.
Ready for payroll automation?
If you would rather automate holiday pay, talk to us to make your dream of hassle-free payroll come true.
HOW IT WORKS
Integrated
Ready to use with the following software:
12 Pay
Accentra Primo Payroll
Brightpay
FPS XML
Keypay / Employment Hero
HMRC Basic PAYE Tools
Iris Earnie
Iris Star (Payroll Professional)
Moneysoft Payroll Manager
Oxford Software Tempaid
Opera 3
Paycircle
Qtac payroll
Quickbooks
Sage 50 CSV
Sage FPS
Staffology
Xero
Contact us if your software is not listed as new integrations are continually being developed.
Employees
Upload existing employees from a spreadsheet or FPS, from your existing payroll. You then upload any new employees on an ongoing basis in the same way. End dates are bulk uploaded at the same time. Because we read each payroll supplier’s software file format, there are no files to edit and the whole process takes minutes!
One-time scheme set up
Make your own schemes or choose one of the 3 pre-set schemes:
Zero-hour workers (no fixed hours)
Variable (commission, overtime)
Salaried (fixed hours)
Each scheme can be tailored (e.g. carry over, buy, sell and many more settings). E.g. allow workers to book 2 more days than their entitlement.
Simply assign each worker to a scheme and adjust any holiday entitlements (we generally set 28 days). If you need salary pro-rata, just enter the employee’s annual salary. If you have a few, do this manually; for a large number, upload by spreadsheet.
You only need to set up schemes, entitlements and salaries once.
Upload pay via spreadsheet
Simply upload each week’s pay from a spreadsheet in seconds.
If you are running a 2-weekly, 4-weekly or monthly payroll, then you can upload once per pay run or upload every week. Unlimited re-uploads: simply upload a revised spreadsheet for updated pay.
Here is an example spreadsheet, but we can load any format you are using. Takes seconds.
Holiday bookings
Enter ongoing holiday bookings one of 2 ways:
Employees book holidays by self-service on the app and managers approve the holidays (recommended for zero-touch by the payroll team)
Upload holidays from a spreadsheet – we support any column names and data in any format from a file containing:
| Works id | ID of the worker |
| Worker name | Name of the worker – Only used for errors (optional) |
| Start date | Start day of holiday |
| End date | End day of holiday |
| Start half-day late | Start in the afternoon (optional) |
| End half-day early | End in the morning (optional) |
| Days | We calculate (optional) |
| Comment | Submitter comment (optional) |
| Remark | Approver remark (optional) |
| Deleted | Only to delete a previously uploaded holiday (optional) |
Holiday pay calculations
Automated holiday pay values are continuously calculated and available immediately for entry into your existing payroll from Excel. Copy/ paste if you have a few or download a file if you have a large number. Salary starter or leaver holiday pay and salary pro-rata are also available for salary schemes.
The system calculates daily holiday pay and provides the weekly average so you could include this as a payslip message:
Make unlimited changes e.g. delete booked holidays, enter new holidays manually, change schemes or entitlement, and even re-upload holiday history if required.
Reports
Holiday pay XLSX reports (data table and accrual) are available at any point to show the data and calculations.
You can be assured you have a complete audit trail.
Real 5* human support
We pride ourselves in giving you the best customer support to ensure you feel at ease doing payroll for the first time.
Whether it’s email, live chat, WhatsApp, or a quick Teams, Zoom, or Skype call, we use your preferred form of communication to help you whenever you need it.
What you’ll get
Competitive pricing
- 15p for each payslip that you use us for holiday pay calculation
- Minimum £30 pcm
- Pay monthly and no annual contract
- £90 one-off setup/training/configuration fee (optional but recommended!)
- All prices ex VAT
Branded App
Included is the mobile app for self-service booking and approval. This can be branded for any company or bureau.
Guarantee
Our guarantee means you don’t pay anything until you are 100% ready to use our system. So why not give our free trial a go!
Compliant
Our unique automation means full compliance with zero to minimal effort. Never worry about holiday pay ever again.
Payroll in Zero minutes
100% automated payroll for all pay elements, incl. holiday pay, tax codes, salary pro-rata, NI and NMW.
Works with API or upload any spreadsheet (no edits needed!).
Payroll processing time is reduced by 75%, saving you 3 days a week!
Try it for free
FAQ
How do I know if paiyroll® can process payroll correctly?
What makes paiyroll® different?
How does paiyroll® implement holiday pay?
Still have more questions?
Contact usMore details on holiday pay features
- Allows the definition of a week to be customised e.g. Saturday to Sunday or the normal day of the week for weekly pay schedules
- Records every payment made by date to be able to perform the required weekly calculations looking back 104 weeks to find 52 paid weeks
- The software can import 104 weeks of historical pay data – critical otherwise it would require 2-years to accumulate enough data to be compliant
- Supports fixed, variable and no fixed hours (zero-hours contracts) working patterns
- Import data from existing payroll, HR, CRM or ERP systems
- The software allows you to specify only the Pay Items that need to be included in the holiday pay calculation
- If you pay monthly, 2 or 4-weekly, the software can record weekly data
- Generates records and reports for each holiday booking on each pay run
- Support both accrual and entitlement methods
- Unlimited number of holiday schemes for different types of workers
- The holiday reset date can be company defined or based on the worker’s anniversary date per the scheme
- Bookable days (which days count as booked holidays) per week can be specified per the scheme
- Holiday buy, sell and carry limits can be defined per the scheme
- The payout can be configured by the scheme on Leaving, at holiday year-end or not