---
title: Leavers FAQ
description: "## How to mark a leaver? To set a worker as a leaver: - Go to **Employee setup > Choose the worker > Update** - Set their **End date** and click **Update**. Then, the next Pay run will process the…"
url: "https://paiyroll.com/kb/leavers-faq/"
updated: "2026-07-18"
category: Employees
---

# Leavers FAQ

## How to mark a leaver?

To set a worker as a leaver:

- Go to **Employee setup > Choose the worker > Update**
- Set their **End date** and click **Update**.

Then, the next Pay run will process the worker as a leaver:

- Salary will be automatically prorated.
- Holiday will pay out if the **When leaving** setting is selected (in the Scheme Pay Definition).
- (GB) A P45 will created, and HMRC will be notified.

You can also use the **Toolshed > Employee bulk editor** to set the end dates of multiple people at the same time.

Note: You do not need to add **Pay after end**- that is only needed to pay someone after they have left.

## Which pay run included the leaving date and P45?

1. Employees > Select:Past > Select:Company > Search > **Update**
2. Details > Login and click the Active tick box if unset to temporarily make the employee active, then **Update**
3. Update the employee > As employee tab > **My documents**
4. Look for the P45, which will tell you the pay run date and when the leaving declaration was sent in the Full Payments Submission FPS
5. Finally, Update the employee > Details > Login and clear the Active tick box if it was set in step 2, then Update

## How to check a leaver?

1. Pay Item Editor: check zero pay (in case one of the pay items is still paying out)
2. Pay runs **Redo**
3. Pay runs > View > Reports tab > View FPS FPS > see the HMRC receipt
4. Scroll down to **Successes** to see the leaving date in the submission
5. My Documents > P45

## How can a leaver see their documents?

Workers have access to paiyroll® after the leaving date for about 31 days.

- If you need to allow access after that, please consult the documentation under "Leavers".
- If you need to temporarily re-enable access, set the worker’s **Active** setting.
  - There is no need to set a reminder to clear the setting as Payroll Debbie will run within a day and clear it.
- Pay-after-leave (see below) will automatically restore access temporarily.

![](https://paiyroll.com/wp-content/uploads/2024/02/image-1024x672.png)

## Pay After Leaving

### How to pay a leaver?

To include a worker in a Pay run after leaving, first add a date in the worker's **Pay after end** setting: 

![](https://paiyroll.com/wp-content/uploads/2023/09/PastedGraphic-1.png)

Now, all Pay runs up to that date will include the worker. Second, use the Pay Item Editor to make the necessary adjustments. **Tip:**remember to clear any pay and pay after end date after.

paiyroll® does not generate an additional P45 as per HMRC: ["You must not give the employee another P45"](https://www.gov.uk/employee-leaving).