Start paying your workers for only £1.50 per monthly payslip or 46p per weekly payslip

Our guarantee: You don’t start paying until you are 100% satisfied.

How are your prices so low?
Quite simply, automation saves you money. Traditional payroll and outsource payroll service(s) are manually operated and therefore costly. We use the latest technology to run payroll in the cloud – Robotic Payroll Automation (RPA).

What do we offer?
You get HMRC recognised payroll, pension auto-enrolment, holiday pay (the law on holiday pay changed as of 6 April 2020), timesheets, and a free app for every employee.

How we are different?
Our system works in real-time and changes are immediately visible, and employees can make their own corrections. That means you don’t have to e-mail spreadsheets to your accountant or bureau and wait days or weeks for a response, which may then need correcting.

Price calculator

Use the calculator to check your pricing:

Our fees are 100% transparent:

Monthly payslip£1.50
Weekly payslip46p
Unpaid casual workers15p per month
Minimum monthly fee£75 per month
Set-up feePOA
All prices are exclusive of VAT. Payment by direct debit

Our Guarantee

  1. Fixed set-up fee
  2. No up-front commitment
  3. No monthly fees until your first payroll and you are satisfied and are happy to use us
  4. No annual contract or commitment – just monthly billing
  5. First-class UK based support

How it works

1. Upload your data

  • We setup and import your data. We can use an HMRC FPS file, Sage or Xero spreadsheets or a P11
  • Add starters, leavers, and changes from mobile, tablet or desktop.
  • Optionally bulk upload changes with a spreads-sheet
  • Enter timesheets or have employees enter them
  • New employees complete starter forms on their mobile
  • Holidays are entered by employees and approved by managers
  • Alternatively, you can also upload starter and changes from from your HR, Time & Attendance, or ERP system
  • We recommend at least 1 parallel run

2. Payroll generated instantly

  • Your payroll is ready immediately
  • View payroll 24×7 from any device
  • We collect tax codes from HMRC so you never have to worry
  • Payslip previews for employees before payday on their app
  • Our payroll implements the new 52-week holiday law

3. Approve payroll

  • When you are happy, approve payroll with one click
  • We update HMRC and your pension auto-enrolment pension

4. Pay employees

  • Either we can make payments for you for a fee
  • Or download a BACS or FPS (Faster Payment Services) file for your bank for free
  • Payslips are automatically created and published on the paiyroll® app (your logo and branding can be added)

Payroll made easy

Employees use the free paiyroll® app

  • View live payslips, even before payday
  • Download payslips after payday or if leaving
  • End of year P60s
  • Leaver P45s
  • GDPR compliant and secure
  • Update details e.g. email, phone, address, bank, National Insurance number
  • Enter holidays (optional)
  • Enter timesheets (optional)
  • Questions can be answered in the Knowledgebase and Pay query automatically compares any 2 payslips
  • Employees love the app and how they can check pay at any time before payday – means fewer errors and higher engagement
Excel analytics

Reports and Journals

  • If you or your accountant use online bookkeeping, we can post the journals automatically.
  • Excel reports and journals available anytime 24-7 for your company reporting
  • Perform advanced queries and create charts
  • Can be used for bespoke reports

First-class support

  • Help is available whenever you need it
  • UK based support can be provided by Phone, Email, WhatsApp, Skype, Zoom, Teams or Google Meet

“Our organisation previously used a traditional outsourced payroll service, but we knew there ought to be something better and cheaper. We reviewed every payroll product available and quickly realised there was one that aligned with our vision”.

One of the largest providers of workforce solutions

Payroll quotation request

Please contact us if you would like to know anything about our outsourced payroll service. We’re always happy to talk without any obligation and no hard sell.

    FAQ outsource payroll service

    What makes paiyroll® different?

    Our automation means you get the lowest price. Because Live payslips can be viewed by employees before payday, this catches most errors which is another benefit of automation.

    How do I know if paiyroll® can process payroll correctly?

    We are recognised by HMRC. Our company appears on GOV.UK here towards the bottom of the page in the ‘p’ section.

    Does paiyroll® implement holiday pay?

    Yes using the holiday pay option, we are one of the only providers to automatically support the new 52-week holiday pay law that was introduced in April 2020. This means you can no longer use 12.07% rolled-up holiday pay. Any workers with regular variable pay like overtime or commission must be processed using the new 52-week pay reference period.

    Is auto-enrolment included in paiyroll®?

    Yes, we can work with any pension provider.

    Can I include payroll benefits?

    We support any type of non-cash benefits Benefits In Kind (BIK).

    After I make a change, how long does it take to process?

    Changes are processed using RPA and immediately available – there is no delay.

    Can paiyroll® e-mail payslips?

    Sorry, but just like your bank or building society would never ever e-mail you a statement, we don’t e-mail payslips. E-mailed payslips are not secure and don’t meet GDPR requirements. See more in our blog here.

    Can I pay using my own bank?

    Yes, we can provide the relevant BACS or FPS (Faster Payment Service) files for your own bank – just tell us which one. This is like online banking, but you upload the payments in one go. You save more money as you don’t need to pay us for something you can do with your own banking for less.

    What timesheets does paiyroll® support?

    Our Timesheet option supports hourly, daily, weekly, and piece-rate (up to 3 different rates). Employees fill out a timesheet on their phones and are routed to managers for approval. Once approved, we automatically include these into the payroll and they are immediately visible on the employee’s Live payslip.

    Can I only switch to your outsource payroll service in April i.e. the start of the tax year?

    No, we can import your data at any time of the year

    How do I move to your service and how long does it take?

    We have a number of automated setup and import options. We can use an HMRC FPS file, Sage or Xero spreadsheets, or a P11. Normally we can complete an import in a few hours. If your payroll is complex, then it may take a little longer. We recommend at least 1 parallel run.

    Is it complicated to switch payroll?

    No, we take care of everything. There is very little for you to do other than provide us with the old data.

    Are there any other fees?

    No, none!

    Do I need any software?

    No, we are 100% cloud-based and you access our service from any device and with any browser.

    Am I tied into a long-term contract?

    No, you are free to leave at any time and you only need to pay for any payroll processed in the month.

    What happens with tax codes?

    We automatically pick those up from HMRC and apply them to the relevant employees.

    What about pay queries?

    Employees can use the app to answer questions in the Knowledgebase. It contains links to HMRC to answer tax code queries. They can also use Pay query to automatically compare any 2 payslips – see here.

    I am an accountant, can I use your outsource payroll service for my clients?

    Yes, see please contact us.

    How will I know if HMRC has been informed?

    When you approve payroll, we send the required data to HMRC using RTI. You will always have the digital receipt which looks like this:

    payroll service HMRC RTI receipt
    HMRC receipt

    How do my employees get pay documents?

    We don’t send payslips by post. All payslips, P60s, and P45s can be viewed online, downloaded, or printed from any device (phone, tablet, or desktop).

    Payslip from payroll service
    Standard payslip with logo

    P60 form from payroll service
    P45 leaver form from payroll service