Bring payroll to the 21st Century with ai.

Online banking. Online bookings. Online orders.
Going online has changed how we live in the 21st Century yet payroll remains outdated.

Our ai-powered solution brings payroll to the 21st Century, making it simple even for beginners. Most of our clients started with no experience and now run payroll effortlessly.

Find out more about how ai can modernise and simplify your payroll process below.

Read to give paiyroll® a go?

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services

Payroll ai automation software

Cloud software that streamlines your entire payroll process, reducing time spent doing payroll by 75%.

Access to all our ai automation features

Employee self-service App

5* real human support

For everyone (agency, bureau, accountants, any size business)

See the pricing page for details.

Talk to a human Try it for free

Duplicate RTI PayId correction

Correct all duplicate employee PayIds in just 1 day without having to call HMRC.

Corrects all duplicates

Corrections made in 24 hours

Money-back guarantee

For anyone that has accidentally duplicated employee PayId’s

See the pricing page for details.

Learn more Get started

Holiday pay companion

This plug-in service works alongside your existing payroll software so you never have to calculate or track holiday pay ever again.

No need to switch payroll software

Holiday tracked and calculated automatically

Holiday requests submitted/approved on the App

For anyone that needs to calculate holiday pay compliantly

*incl. overtime/commission variable hours, zero-hour & salaried fixed hours using your existing employee data.

See the pricing page for details.

Learn more Try it for free

Holiday pay compliance checker

Checks whether your business is calculating holiday pay according to the latest UK holiday pay law.

Audit your holiday pay process

Gives you confidence in holiday pay

Avoid getting fined by HMRC

For anyone that is unsure of UK holiday pay law

*incl. overtime/commission variable hours, zero-hour & salaried fixed hours using your existing employee data.

See the pricing page for details.

Learn more Get started

benefits

Half your costs and save time

Managing payroll the old-fashioned way is time-consuming and businesses either outsource or employ multiple payroll administrators to handle volume. Either way, this incurs unnecessary business costs that can be avoided using ai.

With paiyroll®, we streamline the entire payroll process with ai and automation. Our customers halved their costs and saved 75% of their time when switching to us!

Keeping your data safe

Sharing sensitive employee information with an external payroll provider via email could raise concerns about data security and confidentiality.

At paiyroll®, we use data directly from your HR or time and attendance system or from a spreadsheet. We use a cloud-based system to share payslips with employees directly via the app. Your data is safe because we do not use email to share payslips.

Full payslip customisation

Set up itemised payslips with any extra pay details at any time.

Unlimited details incl. multiple rates, dates, hours worked, descriptions, holiday pay

Logo, brand colours, font size, graphics

…and anything else you want!

Simply upload a spreadsheet with as many different pay elements, and it will be visible on live payslips.

Compliant with UK law

While outsourcing payroll can help ensure compliance with tax legislation, businesses remain ultimately responsible for any errors or non-compliance issues, which can result in penalties or legal consequences.

With paiyroll®, we update our software within 1-day of any changes to legislation, so you can rest easy knowing your payroll is always compliant.

FAQ

What makes paiyroll® different?

Our automation means you get the lowest price. Because Live payslips can be viewed by employees before payday, this catches most errors which is another benefit of automation.

How do I know if paiyroll® can process payroll correctly?

We are recognised by HMRC. You will find us on GOV.UK here towards the bottom of the page in the ‘p’ section.

Does paiyroll® implement holiday pay?

Yes. Using the holiday pay option, we are one of the only providers to automatically support the new 52-week holiday pay law that was introduced in April 2020. Any workers with regular variable pay like overtime or commission must be processed using the new 52-week pay reference period. Meanwhile, holiday pay for irregular-hour workers are calculated using 12.07% rolled-up holiday pay.

Is auto-enrolment included in paiyroll®?

Yes, we can work with any pension provider. See our current list of pension integrations here.

Can I include payroll benefits?

Yes, we support any type of non-cash benefits Benefits In Kind (BIK).

After I make a change, how long does it take to process?

Changes are processed using automation which means they are immediately available. See changes made instantly on live payslips.

Can paiyroll® e-mail payslips?

Sorry, but just like your bank or building society would never email you a statement, we do not email payslips. Emailed payslips are not secure and don’t meet GDPR requirements. See more in our blog here.

Can I pay using my own bank?

Yes, we can provide the relevant BACS or FPS (Faster Payment Service) files for your own bank – just tell us which one. This is like online banking, but you upload the payments in one go. You save more money as you don’t need to pay us for something you can do with your own banking for less.

What timesheets does paiyroll® support?

Our Timesheet option supports hourly, daily, weekly, and piece-rate (up to 3 different rates). Employees fill out a timesheet on their phones and are routed to managers for approval. Once approved, we automatically include these into the payroll and they are immediately visible on the employee’s Live payslip.

Can I only switch to your outsource payroll service in April i.e. the start of the tax year?

No, we can import your data at any time of the year. There’s no need to wait until April.

How do I move to your service and how long does it take?

We have a number of automated set-up and import options. We can use an HMRC FPS file, Sage or Xero spreadsheets, or a P11. We take care of everything so there is very little for you to do other than provide us with your data. Normally we can complete an import in a few hours. If your payroll is complex, then it may take a little longer. We recommend at least 1 parallel run.

Are there any hidden fees?

No. There are no additional fees. Check our pricing page for more information.

Do I need to download any software?

No, we are 100% cloud-based and you access our service from any device and with any browser. We also have an app so you can easily access payroll from your tablet or phone.

Am I tied into a long-term contract?

No, you are free to leave at any time and you only need to pay for any payroll processed in the month.

What happens with tax codes?

We automatically pick those up from HMRC and apply them to the relevant employees. There’s no need for you to do anything at all.

What about pay queries?

Employees can use the app to answer questions in the Knowledgebase. It contains links to HMRC to answer tax code queries. They can also use Pay query to automatically compare any 2 payslips – see here.

How will I know if HMRC has been informed?

When you approve payroll, we send the required data to HMRC using RTI. You will always have the digital receipt which looks like this:
payroll service HMRC RTI receipt
HMRC receipt

I am an accountant, can I use your outsourced payroll service for my clients?

Yes. This is a great value-added service for your clients. Check our pricing page for more information.

How do my employees get pay documents?

We don’t send payslips by post. All payslips, P60s, and P45s can be viewed online, downloaded, or printed from any device (phone, tablet, or desktop).

Still have more questions?

Contact us

ai payroll software.
real human support.

paiyroll® turns your employee data into payroll instantly using automation powered by artificial intelligence.

100% automated payroll for all pay elements incl. holiday pay, tax codes, salary pro-rata, NI and NMW.

Works with API or upload any spreadsheet (no edits needed!).

Payroll processing time is reduced by 75%, saving you 3 days a week!

Try it for free