ai Automation:
Automated leaver processing.

All we need is a leaver date, and leaver payroll is processed instantly.

BENEFITS

Save time with automated leave processing

We will collect the end automatically from a connected HR system, or you can upload it from a spreadsheet or manually enter it into the employee record. A future date will only take effect when the date falls in the pay period.

A leaver date is all paiyroll^® needs to automatically process the employee’s final pay run.

FEATURES

Pro-rata salary

If the employee is a salaried employee paiyroll^® automatically calculates the final pro-rata pay.

Depending upon the employee’s contract this might be calculated using 365 calendar days, 260 working days (5 x 52), divide-by-12 (month) then calendar days or divide-by-12 and working days. All the calculations use the employees’ working pattern, so a 2-day per week worker will result in a different calculation than a 5-day per week employee.

Allowances

Depending upon the employee’s contract, allowances may be paid in full or pro-rated. paiyroll^® will work this out automatically.

Examples include car and phone allowances.

Absences

If employees are absent in their final pay period, paiyroll^® will automatically include or exclude absence days from the above calculations – again depending on the employees contract.

Holiday pay

paiyroll^® will automatically calculate leaving holiday pay based on the employee’s contract.

If the employee is salaried, any holiday balance due, or claw-back for holiday taken above entitlement accrued will be automatically calculated according to their contract
If the employee contract includes Variable hours workers (Overtime, Commission), payroll will automatically perform a 52-week average and pay these hours
Irregular hours workers will automatically receive any holiday balance paid out according to a 52-week average – this is contract dependent and workers who are contracted to use holiday may not receive any pay.

Automatic enrolment

An employee who is assessed and eligible for automatic enrollment in their final pay run will not be enrolled. If they opted out in their final pay run and due a refund, this will be automatically processed and paid.

P45s

A P45 link is automatically generated and added to the app for employees to download at their convenience.

In line with GDPR, payslips will never be sent via email. Sharing via the app is the most secure and compliant way.

Documents and access via app

The employee has 30 days to download all payslips and P45 after leaving, using self-service.

At the end of this period, the employee’s account will be automatically de-activated. This can be manually activated if needed and stay active for 24 hours until being automatically de-activated.

Automates HMRC submissions

The Full Payments Submission (FPS) leaving indicator is automatically added to the FPS and sent to HMRC.

Automated tax and National Insurance

PAYE tax and National Insurance (NI) will automatically be calculated according to the total pay resulting from the above calculations, as will automatic enrolment (AE) pension deductions.

Automated pay after leaving

If you need to pay after leaving, we also automate that for you:

Tax codes for pay after leaving are automatically changed and submitted as 0T.

Pension deductions and employer contributions after leaving are applied (or not), according to each pension provider’s scheme rules.

It is important to appreciate the above is not a manual sequence or workflow.

Live concurrent processing

An employee end date means all of the above is immediately visible on a live payslip and in the pay run as a result of all the rules being applied concurrently.

If you subsequently amend the date, everything is re-computed automatically. In the case where an employee end date is entered in error and then cleared, the pay run processes as normal ie as if the employee was never set as a leaver.

Unique to each employee contract

All of the ai processing above is per employee. That means if you make 10 employees leave in the same company, this will result in different custom calculations based on their individual contracts and working patterns.

ai payroll software.
real human support.

paiyroll^® turns your employee data into payroll instantly using automation powered by artificial intelligence.

100% automated payroll for all pay elements incl. holiday pay, tax codes, salary pro-rata, NI and NMW.

Works with API or upload any spreadsheet (no edits needed!).

Payroll processing time is reduced by 75%, saving you 3 days a week!

Try it for free

ai Automation: Automated leaver processing.