Holiday Pay – it’s payrolls problem!

You probably now know a lot more about holiday pay than you ever wanted to. It’s unlawful to pay rolled-up holiday pay, and it’s also incorrect to use 12.07% of pay or hours for holiday pay. To do it properly, and legally, you now need to record up to 104 weeks of weekly pay history and do a rolling 52-week average. You cannot use monthly pay s which is quite different.  We have worked with clients on holiday … Read more

How many days or hours do I give a variable hours worker?

Forget everything you thought you knew! The legislation specifies holidays in Weeks – so you have to start with that in mind e.g. all employees are entitled to 5.6 weeks regardless of whether they work 1 hour per week, 2 days per week or 3 days per week. The weeks are merely worth more or less. You cannot use hours without defining them as a fraction of a week which differs for every employee – so forget hours … Read more

What is a payroll reflection report?

A payroll reflection report is a document that summarizes and evaluates the performance of an organization’s payroll processes. The purpose of the report is to provide insights into the effectiveness of the payroll system and identify areas for improvement. The following are the key elements that should be included in a payroll reflection report: The tone of the report should be objective and impartial, focusing on the data and facts rather than personal opinions. The report should … Read more

What makes us different?

Founded by a team of engineers with a simple vision: Pay could be automated as an online payroll service in the cloud with Robotic Payroll Automation (RPA). paiyroll® is unlike existing systems: Existing payroll is RPA paiyroll® is For you that means: Desktop payroll software for a Single user A cloud online payroll service for Multiple users No software to install, no updates, backup or archive – ever Ready at the end of the week or month … Read more

Automated payroll Salary pro-rata

With paiyroll® you don’t need a calculator or spreadsheet to handle pro-rata Salaries for Starters, Leavers, Overtime, Mid-month changes, Back-pay, Absences or Overtime. All the examples below are automatically generated by payroll® from the employee’s start date, end date or salary change date along with their weekly working pattern. Let’s begin our trip Simon Templar starts a new job on 2022-11-17 at an annual salary of 24,000. His working pattern is Thursday, Friday and Saturday. The Salary … Read more

Holiday Pay – 12.07% RIP

The supreme court has dismissed the Harpur Trust vs Brazel appeal and so 12.07% cannot be used for holiday pay. All workers need to receive 5.6 weeks holiday pay (not pro-rated) and zero paid weeks need to be excluded from 1-week’s average pay. Payroll will need to maintain weekly pay records, even if using a non-weekly pay frequency e.g. monthly or 2-weekly. Software will need to retain a list of the last 104 weeks (maximum) on each … Read more

Holiday Pay, but not as we know it


Back in 1998, the Working Time Regulations (WTR) brought the entitlement for 5.6 weeks holiday into law. Although simple and clear for full-time employees, nothing was articulated for other working patterns. Given this ambiguity, many quickly came to use the well-known “12.07% rule”. This was derived by assuming that a full-time worker would work 46.4 weeks and take 5.6 weeks holiday and by simple maths 5.6 ÷ 46.4 = 12.07%. This was often used as the basis … Read more

What the Supreme Court ruling means for you – Holiday Pay and NMW

Uber drivers are workers not self employed, Supreme Court rules The Supreme Court decided that Uber drivers are workers, so what does that mean for your company? If you pay any zero hours workers, and they have worker or employee status, then you may think all is well. However, there are 3 key questions you need to ask following this decision. Are all your zero hour workers: Auto-enrolled (AE)? Above the National Minimum Wage (NMW)? Receiving Holiday … Read more