ai Automation: Holiday Pay

Never calculate holiday pay ever again.

Unlike other payroll systems, paiyroll® automatically calculates 52-week holiday pay required by law, and keeps track of requested and used holiday. Our unique weekly history runs alongside any payroll frequency (monthly, fortnightly, 4-Weekly). Perfect even for zero-hours workers.

API integration or upload your spreadsheet to the cloud software. See how it works below.

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holiday pay in 3 steps

Employees request holiday

Employees submit holiday and other leave requests via the app.

Holiday pay estimate is shown before and after booking request.

Accrued holidays and holidays taken are also shown.

No software required. Works on any device or browser.

Bookings can be automatically collected or uploaded from your HR or time-tracking system.

*Including other time off work, which the manager can also submit (sick days, bereavement, maternity/paternity. etc).

Worker holiday request

No API integration?
Administrators can upload holiday pay via spreadsheet instead. No formatting required!

Managers review holiday requests

Managers are notified and can view holiday requests in My tasks at any time.

Holiday pay estimate is shown before and after booking request.

Managers can approve or deny requests.

Managers can add a reason if not approved, and send back for resubmission.

Manager holiday approval

View live holiday pay

Immediately upon approval, holiday pay is automatically added to the payroll.

The software automatically calculates holiday pay in the next pay run according to the rules.

Workers can view their Live payslip anytime 24×7 to see holiday pay and all related deductions.

The statutory weekly and daily pay is recorded.

Holiday pay on Live payslip

ai payroll software.
real human support.

paiyroll® turns your employee data into payroll instantly using automation powered by artificial intelligence.

100% automated payroll for all pay elements incl. holiday pay, tax codes, salary pro-rata, NI and NMW.

Works with API or upload any spreadsheet (no edits needed!).

Payroll processing time is reduced by 75%, saving you 3 days a week!

Try it for free

FAQ

How do I know if paiyroll® can process payroll correctly?

We are recognised by HMRC. You will find us on GOV.UK here towards the bottom of the page in the ‘p’ section.

What makes paiyroll® different?

Our automation means you get the lowest price. Because Live payslips can be viewed by employees before payday, this catches most errors which is another benefit of automation.

How does paiyroll® implement holiday pay?

Using the holiday pay option, we are one of the only providers to automatically support the new 52-week holiday pay law that was introduced in April 2020. Any workers with regular variable pay like overtime or commission must be processed using the new 52-week pay reference period. Meanwhile, holiday pay for irregular-hour workers are calculated using 12.07% rolled-up holiday pay.

Still have more questions?

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More details on holiday pay features
  1. Allows the definition of a week to be customised e.g. Saturday to Sunday or the normal day of the week for weekly pay schedules
  2. Records every payment made by date to be able to perform the required weekly calculations looking back 104 weeks to find 52 paid weeks
  3. The software can import 104 weeks of historical pay data – critical otherwise it would require 2-years to accumulate enough data to be compliant
  4. Supports fixed, variable and no fixed hours (zero-hours contracts) working patterns
  5. Import data from existing payroll, HR, CRM or ERP systems
  6. The software allows you to specify only the Pay Items that need to be included in the holiday pay calculation
  7. If you pay monthly, 2 or 4-weekly, the software can record weekly data
  8. Generates records and reports for each holiday booking on each pay run
  9. Support both accrual and entitlement methods
  10. Unlimited number of holiday schemes for different types of workers
  11. The holiday reset date can be company defined or based on the worker’s anniversary date per the scheme
  12. Bookable days (which days count as booked holidays) per week can be specified per the scheme
  13. Holiday buy, sell and carry limits can be defined per the scheme
  14. The payout can be configured by the scheme on Leaving, at holiday year-end or not

other resources

When it comes to holiday pay, we know how complex and frustrating it can be. That is why we created additional holiday pay resources to help you accurately calculate holiday pay.

Holiday pay companion

Plug-and-play feature that works alongside your existing payroll software, in the cloud, for completely automated holiday pay.

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FREE:
Holiday pay compliance check

Unsure if your holiday pay calculations are compliant? Get in touch for a free compliance check.

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FREE:
Holiday pay template

Not ready for automated holiday pay? Download our Excel template to manually calculate holiday pay.

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Holiday pay webinar & more…

We untangle the 2024 holiday pay legislation, what’s changed, and solutions for calculating holiday pay.

Learn more

ai payroll software.
real human support.

paiyroll® turns your employee data into payroll instantly using automation powered by artificial intelligence.

100% automated payroll for all pay elements incl. holiday pay, tax codes, salary pro-rata, NI and NMW.

Works with API or upload any spreadsheet (no edits needed!).

Payroll processing time is reduced by 75%, saving you 3 days a week!

Try it for free