Follow this guide to quickly upload annual salary increases, pay rises, or back pay.
Salary automated backpay #
Salary has special inputs for increases or backpay – these are Next Base Salary and Next Effective Date. All calculations are handled automatically after you enter the new salary amount and the effective date.
Existing Pay Items #
Existing pay items’ values can be easily modified, e.g., Hourly paid, and Overtime, without creating any new pay definitions.
New Pay Items #
There are two ways of handling new pay information:
1. Payslip Message #
If you wish to provide a message relating to the increase, you may find it convenient to create a new Pay Definition based on the Message template. This allows you to attach new message pay items to employees that only provide payslip text, independent of any pay.
The message will be visible in the Additional section on the payslip.
2. Backpay Items #
First, create a new pay definition to use for the increment.
- Generally, you can base this on the payment pay template and give it an appropriate name, e.g. backpay.
- If you want to provide a date and an amount, base this new pay definition on the per-unit template. That will allow you to include any display string on the payslip, for example, including the date. The hours input would be set to the value “1”, and you would enter the increment in the base.
Be sure to set the reuse policy on the input to use once, and set to zero to ensure the increment is applied only once.
This information will be visible in the gross pay section of the payslip.
Verification #
After you’ve decided which of the above methods you want to use, please add this one pay item to a test worker or to yourself.
Bulk upload #
If you have multiple employees, then you probably want to perform these in bulk using the steps described in Pay Item workbook upload/edit/download