Effortlessly Onboard New Starters

From paperwork to payroll processing, there are numerous tasks involved in ensuring a smooth transition for new starters. However, manual processes can be time-consuming, error-prone, and inefficient. In this blog post, we’ll explore the challenges of adding new starters to a company, whether done manually or through payroll software, and how automation can streamline the entire process.

Onboarding Challenges Solved with Automation

There are many forms to complete for new starters including tax forms, employment contracts, employee details and bank details.

Without automation, processing and managing these documents can be time-consuming.

With paiyroll® automation:

✅Automated workflows guiding HR, payroll officers and employees throughout the onboarding process.
✅Tasks are automatically assigned and reminders sent.

Manual data entry increases the risk of errors, such as typos or inaccuracies in employee pay elements and details.

Without automation, these errors can lead to payroll discrepancies and compliance issues down the line.

With paiyroll® automation:

✅New starter information entered into your HR system is automatically synced with our payroll software, eliminating the need for manual data entry.

Staying up-to-date with changing regulations and company policies increases the risk of non-compliance.

This could result in penalties, fines, and reputational damage for any business.

With paiyroll® automation:

✅Data validation is completed automatically, flagging any discrepancies or missing information during the onboarding process.

Typical onboarding processes lack visibility, making it difficult to track the progress of new starter onboarding.

This can lead to delays, confusion, and inefficiencies in the onboarding process.

With paiyroll® automation:

✅Dashboard shows real-time status of actions for employees and administrators.
✅Tasks are automatically assigned and reminders sent.

Seamless Onboarding with Automation

Save time and eradicate errors and compliance concerns by automating the onboarding process.

With paiyroll® automation:

✅Automatically collects new starters from any HR system via API or any spreadsheet.
✅Automatically generates and manages all real-time information (RTI) Pay IDs, including any previous Pay IDs [for restarters].
✅Automatically sends new starter declarations to employees.
✅Automatically notifies/reminds employees to add employee details.
✅Automatically works out the correct tax code from starter declarations and/or P45, even when not supplied.
✅Automatically collects pension auto-enrolment information from pension providers.
✅Automatically notifies payroll manager on completion status.

New Starter Payslips Solved with Automation

There are several important pieces of information needed to calculate the right pay for a new starter, but what if your payroll software could handle this for you? paiyroll® automates payroll for you, including mid-month new starters.

Forget doing all of this:

Monthly salary

The amount the new employee would receive if they worked for the entire month.

Working day

Number of working days from the start date until the end of the month, excluding weekends and any company holidays.

Daily rate

The new starter daily rate of pay, where the monthly salary is divided by the total number of working days in the month.

Pro-rata salary

Calculate salary pro-rata for the remaining days of the month by multiplying the daily rate of pay by the number of working days.


Adjust the calculated salary to account for the mid-month start.

Document calculations

Keep detailed records of the calculations, to make adjustments in month 2.

With paiyroll® automation:

✅Automatically calculates pay (incl. mid-month) with just a start date, end date, and timesheet/shift data.
✅Automatically adjusts pay for mid-month pay for subsequent months.