Adding a Deduction order

AEO, DEA, DWP, Arrestment, CSA DEO, CTAEO, Magistrates #

paiyroll® automates deduction orders, including Council Tax (CTAEO), Child Support Agency (CSA), Department of Work and Pensions (DWP DEA), Arrestment, Magistrates fines and AEOs.

Pay Definition #

Before you can add a deduction pay item to an employee, you need to create the company Pay definition. Go to Home > Company Setup > Pay Definitions and click Add...

Select the Company and choose the template that matches your deduction order:

Make no other changes and click Add

Pay Item Editor #

Next, go to the Pay Item editor, and search or select the employee.

Then select the required Pay Definition in the Create Pay Item selector and then click +Create to create the Pay Item on the employee:

Enter Notified Values #

When the pay item has been added to the employee, you will need to enter the notified values that will determine how the deduction order will operate – each Deduction order works differently.

Carefully move your cursor over the name on each input and a pop-up tooltip will display telling you exactly what to enter in each input field:

Repeat and enter the required information in each field.

Check Operation #

When you have entered the values, click Update to check the mini payslip and verify that the deduction order is operating correctly:

Repeat for any other errors.

Multiple attachments #

If you need to add more than one deduction order of the same type (because an individual has two arrestments for example), then repeat the above steps to add the 2ndPay Definition, but change the Name so it is different e.g. Arrestment2:

Pay run operation #

The deduction order will continue to operate automatically every pay run until either the debt is cleared, or with some deduction orders you will receive a stop instruction.

Troubleshooting #

Input Error #

If you have made any errors, review the error message to see what input is incorrect and make the necessary corrections.

In the example below the error message in red tells you that the ‘Input “Fixed rate” value is missing. Carefully move your mouse over the input Fixed rate and a tooltip pop will appear: ‘Only use exceptionally if Fixed rate applies, otherwise 0’. In this case you need to enter ‘0 and click Update to correct the error

No Deduction #

Here are the reasons why there may be no deduction

  1. This may be due to selecting a Start date which is after the pay period. This is because the Start date set on the Deduction order is compared against the pay period last date and not today’s date. If you need the Deduction order to start during the pay run, you should set the start date earlier.
  2. There may be insufficient earnings – most orders only operate only above a certain limit. Temporarily try increasing the pay value to see if this makes a difference before reverting the value back.
  3. The Debt or Loan may have been paid off

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